Terms of Service

Effective Date: March 2, 2026 · Last Updated: March 17, 2026

1. Overview

GolfStax ("Platform," "Service," "we," "us," or "our") is a web-based golf tournament management platform designed to serve golf programs of all types — including high school programs, junior golf organizations, golf clubs, independent coaching programs, and course-based leagues. The Platform serves coaches, tournament directors, players, parents/guardians, and spectators. The Platform is owned and operated by CnR Assets, LLC ("Operator," "Company").

GolfStax provides tools for:

• Tournament creation, configuration, and management
• Player registration, rostering, and scoring
• Real-time leaderboard and live scoring for spectators
• Coach and tournament director administration
• Parent/guardian access to player scores and tournament information
• Player self-service portals (check-in, score entry, scorecard viewing)
• Spectator tournament following and engagement features

2. Eligibility

You must meet the following criteria to use GolfStax:

• Tournament Directors & Coaches: Must be 18 years or older and authorized by their school, organization, club, or governing body to manage athletic programs or golf teams.
• Players (Age 18+): May create and manage their own accounts.
• Players (Ages 13–17): May use the Platform with verifiable parent or legal guardian consent. Consent is obtained at account creation. By activating a player account for a minor, the parent or guardian acknowledges and agrees to these Terms and our Privacy Policy on the minor's behalf.
• Players (Under 13): GolfStax is not intended for children under 13 years of age. Accounts for children under 13 will not be created without verified parental consent in compliance with COPPA (see Section 4). Organizations wishing to enroll participants under 13 must contact us for a parental consent process.
• Parents/Guardians: Must be 18 years or older and the legal parent or guardian of a player using the Platform. Parent/guardian accounts receive view-only access to their child's scores, tournament history, and team information.
• Spectators: Spectators may browse public tournament data without an account. Account creation for spectator features (e.g., following tournaments, receiving updates) requires being at least 13 years old, or having parent/guardian consent if under 13.

Note on Program Types: GolfStax supports a variety of golf programs including, but not limited to: public and private high school teams, junior golf organizations (e.g., PGA Junior League, First Tee, AJGA-affiliated programs), youth and recreational golf clubs, independent coaching programs, and course-based leagues. All eligibility requirements above apply regardless of program type.

3. User Accounts

3.1 Account Types

GolfStax supports the following account types:

• Staff accounts — Tournament directors, coaches, tournament managers, rules officials, and system administrators
• Player accounts — Athletes linked to a school, club, or organization roster
• Parent/Guardian accounts — Parents and legal guardians linked to player accounts for view-only access
• Spectator/Pending accounts — Free accounts for following tournaments, viewing public data, and receiving updates

3.2 Account Creation & Security

When creating an account, you agree to:

• Provide accurate, current, and complete information
• Maintain the security of your password and account credentials
• Not share your account credentials with others
• Promptly notify us of any unauthorized access to your account
• Accept responsibility for all activities that occur under your account

We reserve the right to suspend or terminate accounts that violate these terms, contain false information, or are used for unauthorized purposes.

3.3 Google Sign-In

GolfStax offers Google Sign-In as an authentication method. By using Google Sign-In, you authorize us to access your Google profile information (name, email address, and profile image) as outlined in our Privacy Policy. Your use of Google Sign-In is also subject to Google's Terms of Service.

3.4 Account Linking & Organization Affiliation

Player and parent accounts may be linked to schools, clubs, or organizations via activation codes, join codes, or roster matching. You represent that you have legitimate authority or connection to any organization you affiliate with. Misrepresenting affiliation is grounds for immediate account termination.

4. Minors & Parental Consent (COPPA / FERPA Compliance)

GolfStax is committed to protecting the privacy and safety of minors. Because golf programs frequently include participants under 18, we have implemented the following safeguards:

• Children Under 13: GolfStax is not designed for direct use by children under 13. We do not knowingly create accounts for or collect personal information from children under 13 without verified parental consent. If an organization wishes to register players under 13, the organization's administrator and each player's parent/guardian must provide consent. If we discover we have collected information from a child under 13 without proper consent, we will promptly delete it.
• Minors Ages 13–17: Player accounts for minors ages 13–17 require parent or legal guardian consent. Consent is obtained during account activation. The coach or program administrator who adds minors to a roster represents that they have obtained or will obtain parental consent for each minor's participation. By activating a player account, the parent/guardian consents to the collection and use of data as described in our Privacy Policy.
• School Programs (FERPA): For players enrolled through school athletic programs, GolfStax operates as a "school official" with a legitimate educational interest under FERPA. Player records are considered education records and are handled accordingly. Schools are responsible for providing any required FERPA notices to parents.
• Non-School Programs (Junior Golf / Clubs): For players enrolled through non-school organizations (clubs, junior golf programs, independent coaches), the organization is responsible for obtaining and maintaining verifiable parental consent before creating accounts for minors. Organizations must maintain their own records of consent and make them available upon request.
• Parental Rights: Parents/guardians may at any time:
  • Review their child's personal information stored on the Platform
  • Request modification or correction of their child's data
  • Request deletion of their child's account and all associated data
  • Revoke consent for their child's participation
  To exercise these rights, contact us at the email below.
• Limited Data Collection for Minors: For players under 18, GolfStax collects only the minimum data necessary to operate the service: name, grade/graduation year, team assignment, and golf scores. We do not collect social media profiles, photos (unless uploaded by a coach/admin), financial information, or geolocation data from minor players.

5. Acceptable Use

5.1 You Agree NOT To:

• Use the Platform for any unlawful purpose or in violation of any applicable laws or regulations
• Intentionally submit false, fraudulent, or misleading scores, player information, or tournament data
• Attempt to manipulate leaderboards, standings, or tournament results
• Access, tamper with, or use non-public areas of the Platform, its systems, or its technical delivery systems
• Attempt to probe, scan, or test the vulnerability of the Platform or breach any security measures
• Interfere with or disrupt the integrity or performance of the Platform
• Scrape, harvest, or collect information from the Platform using automated means without express written permission
• Impersonate any person or entity, or falsely represent your affiliation with a person, organization, or school
• Use the Platform to harass, bully, threaten, or intimidate any other user
• Transmit any viruses, worms, or malicious code
• Use the Platform in any way that could damage, disable, overburden, or impair its operation
• Circumvent any access controls, rate limits, or usage restrictions

5.2 Score Integrity

GolfStax provides tools to facilitate accurate score recording. Tournament directors and coaches are ultimately responsible for verifying and attesting to the accuracy of scores. Users who intentionally submit false scores may be permanently banned and reported to the relevant governing body (e.g., UIL).

5.3 Tournament Governance

GolfStax is a technology platform that facilitates tournament management. Rules of play, eligibility decisions, and competition governance remain the sole responsibility of the hosting organization, tournament director, and applicable governing body (e.g., UIL, GHSA, TAPPS, SPC, AJGA, PGA Junior League, USGA, etc.). GolfStax does not make rulings and is not liable for any competitive or eligibility decisions.

6. Data, Scores & Content

6.1 Your Data

You retain ownership of the content and data you submit to GolfStax, including scores, player information, and tournament configurations. By submitting data to the Platform, you grant us a non-exclusive, worldwide, royalty-free license to use, store, display, reproduce, and distribute your content solely for the purpose of operating and improving the Platform.

6.2 Public Tournament Data

Tournament leaderboards, team standings, and competition results may be displayed publicly via the spectator interface. Tournament directors control the visibility of tournament data through platform settings (e.g., spectator mode, results release). By enabling public spectator mode, you consent to tournament data being viewable by anyone.

6.3 Score Data & Audit Trail

GolfStax maintains an audit trail of all score entries, modifications, and deletions for integrity and dispute-resolution purposes. This data may be retained for the duration of the tournament season and a reasonable period thereafter.

6.4 Data Retention & Deletion

We retain your data for as long as your account is active or as needed to provide services. You may request deletion of your account and associated data by contacting us. Some data (e.g., historical tournament results) may be retained in anonymized form for statistical and archival purposes even after account deletion.

7. Intellectual Property

The GolfStax name, logo, platform design, source code, algorithms (including team scoring, leaderboard calculations, and pace-of-play algorithms), and all associated materials are the intellectual property of the Operator and are protected by applicable copyright and trademark laws.

You may not:

• Copy, modify, distribute, or create derivative works based on the Platform
• Reverse-engineer, decompile, or disassemble any part of the Platform
• Remove or alter any proprietary notices, labels, or marks
• Use GolfStax branding, logos, or trademarks without express written permission

8. Third-Party Services

GolfStax integrates with or may link to the following third-party services:

• Google Sign-In / Google Identity Services: For authentication. Subject to Google's Privacy Policy and Terms of Service.
• Email Service Providers: For transactional emails (activation codes, password resets, notifications). Your email address may be processed by our email delivery service.
• Hosting & Infrastructure: The Platform is hosted on servers located in the United States.

We are not responsible for the privacy practices or content of third-party services. We encourage you to review their terms and privacy policies.

9. Disclaimers & Limitations of Liability

9.1 "As Is" Basis

GolfStax is provided on an "AS IS" and "AS AVAILABLE" basis without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, and non-infringement.

9.2 No Guarantee of Availability

We do not guarantee that the Platform will be uninterrupted, timely, secure, or error-free. Service may be interrupted for maintenance, updates, or circumstances beyond our control (including weather, internet outages, and force majeure events).

9.3 Score Accuracy

While GolfStax provides tools to facilitate accurate scoring, we do not guarantee the accuracy of any score data entered by users. The Platform relies on user-submitted data, and the tournament director and/or official scorer bear ultimate responsibility for score verification.

9.4 Limitation of Liability

To the maximum extent permitted by applicable law, in no event shall GolfStax, its operator, affiliates, or contributors be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to:

• Loss of data, scores, or tournament records
• Errors in leaderboards, standings, or team calculations
• Missed or incorrect tournament results affecting qualification, advancement, or eligibility
• Loss of revenue or anticipated savings
• Personal injury or property damage arising from use of the Platform

Our total liability for all claims arising from or related to use of the Platform shall not exceed the amount paid by you (if any) to GolfStax in the twelve (12) months preceding the claim.

9.5 Indemnification

You agree to indemnify, defend, and hold harmless GolfStax and its operator from and against any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising from your use of the Platform, your violation of these Terms, or your violation of any rights of a third party.

10. Pricing & Fees

GolfStax is currently offered free of charge for all program types — schools, clubs, organizations, coaches, players, parents, and spectators. We reserve the right to introduce paid features or subscription plans in the future, with reasonable notice. Any future paid features will not retroactively affect accounts or data created during the free period without consent.

11. Termination

We may suspend or terminate your access to GolfStax at any time, for any reason, including but not limited to:

• Violation of these Terms of Service
• Fraudulent or abusive activity
• Extended inactivity
• Request by law enforcement or government agency

You may terminate your account at any time by contacting us. Upon termination, your right to use the Platform ceases immediately. Data may be retained for a reasonable transition period and as required by law.

12. Governing Law & Dispute Resolution

These Terms shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict-of-law principles. Any dispute arising from or relating to these Terms or the Platform shall be resolved through:

1. Informal Resolution: You agree to first attempt to resolve any dispute informally by contacting us.
2. Binding Arbitration: If informal resolution fails, disputes will be resolved through binding arbitration in Harris County, Texas, conducted in accordance with the rules of the American Arbitration Association.

You agree to waive any right to a jury trial or to participate in a class action.

13. Changes to These Terms

We reserve the right to modify these Terms at any time. Changes will be effective upon posting to the Platform. Material changes will be communicated via:

• A prominent notice on the Platform
• Email notification to registered users (where applicable)
• Updated "Last Updated" date at the top of this page

Continued use of the Platform after changes constitutes acceptance of the updated Terms.

14. Severability

If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

15. Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and GolfStax regarding the use of the Platform and supersede all prior agreements and understandings.

16. Contact Information

If you have questions about these Terms of Service, please contact: